Subject: Scanned documents submitted for approval
It has come to our attention that certain employer representatives are submitting for approval by ALJs Forms 110 which do not contain original signatures. Apparently several of these employer representatives have “gone paperless.” When a Form 110 that has been executed by the plaintiff’s side is sent for the signature of the employer representative, the form is electronically scanned and then the original is immediately destroyed. The scanned document bearing the scanned signature of the plaintiff, and in some instances counsel for plaintiff, is then signed by the employer representative and forwarded on for approval. In some instances the employer representative signs the settlement agreement before it is scanned and then destroys the original document after scanning, resulting in none of the signatures on the settlement agreement being original signatures.
The Commissioner has instructed me to notify all employees of the Department of Workers Claims that no settlement agreement can be approved if it does not bear the original signature of all parties to the agreement. Any such agreements presented for approval shall be returned with the explanation that original signatures of all parties to the agreement are required for approval by an ALJ.
J. Landon Overfield
Chief Administrative Law Judge
Kentucky Department of Workers’ Claims
657 Chamberlin Avenue
Frankfort, KY 40601